Access provides the role management for Forms forms. You can let different users create content and edit content from front pages using Toolset forms.

Default access permissions for Toolset forms

The default access permissions for using Toolset forms on the front-end are a bit different if you have the Access plugin activated or not.

For Forms Post forms, the default access permissions are as following:

  • If Access is not active, guests can access the forms.
  • If Access is active, guests can access the forms only if this is set explicitly in Access Settings.

For Forms User forms, there is one default access permissions, no matter if Access is active or not:

  • Guests cannot access Forms User editing forms.

Custom access permissions for Toolset forms

Once you create forms using Forms, you will see them in Access admin screen, in Toolset -> Access Control, in the Toolset Forms tab, inside the Forms Frontend Access Group and Forms Users Frontend Access Group sections:

Access management for Toolset forms
Access management for Toolset forms

This example shows how the access management looks when we have these forms:

  • Edit book – a form for editing books
  • Add book – a form for creating new books

Forms for editing content will have two access control columns. Use the “Edit Own Custom Post with Toolset Form” column to select user roles that are allowed to use this form to edit their own content. Use the “Edit Others Custom Post with Toolset Form” column to select user roles that are allowed to edit content created by other users.

Forms for creating content have only one access column. It determines who can use this form to create new content.

Note that admins have full access to all Toolset forms.

There are always two additional columns, that allow setting access controls globally and not per form. These determine who can delete their own content and who can delete any content using Forms. These settings are global since there are no forms for deleting content.