Skip Navigation

[Resolved] how to build a volunteer database

This thread is resolved. Here is a description of the problem and solution.

Problem:

I want to use Toolset to build a volunteer database with features including event creation, volunteer signups, profiles, reporting, email communication, and limits on volunteer signups for events.

Solution:

Toolset can handle most of your requirements, but some features may require additional plugins or custom development:

Event Creation with Volunteer Opportunities:

Use Toolset to create a custom post type for "Events."
Add custom fields or a related post type for "Volunteer Opportunities."
Volunteer Signups:

Use Toolset Forms to create signup forms that connect volunteers to events.
Volunteer Profiles:

Use Toolset to create a "Volunteers" custom post type with custom fields for contact and background information.
Reporting:

Use Toolset Views to generate reports showing the number of volunteers per event and their assigned roles.
Email Communication:

Toolset does not handle mass email sending. Use a plugin like WP Mail SMTP or integrate with a service like MailChimp.
Volunteer Limits per Event:

Custom code may be required to enforce signup limits.

Relevant Documentation:

https://toolset.com/course/wordpress-directory-and-classifieds-sites/

https://toolset.com/course/wordpress-membership-sites/

This is the technical support forum for Toolset - a suite of plugins for developing WordPress sites without writing PHP.

Everyone can read this forum, but only Toolset clients can post in it. Toolset support works 6 days per week, 19 hours per day.

This topic contains 1 reply, has 1 voice.

Last updated by johnG-13 1 month, 2 weeks ago.

Assisted by: Christopher Amirian.

Author
Posts
#2788774

I would like to use toolset to build a volunteer database for my site. In general, we would like the ability to:

1) Create an event with multiple volunteer opportunities;
2) Allow volunteers to sign up for those opportunities;
3) Allow volunteers to create accounts/profiles which would contain their contact information and background information;
4) Allow us to run reports that show how many volunteers have signed up for an event and in what roles;
5) Allow us to send emails to volunteers at a particular event;
6) Allow us to set limits for how many volunteers sign up for an event

Is this something we could do with Toolset?

#2788825

Christopher Amirian
Supporter

Languages: English (English )

Hi,

Welcome to Toolset support. The request is a broad system that it is hard to tell which part is possible and which part is not.

For example sending a mass email is not what Toolset does and you will need to find another plugin for that portion.

For the limitation of the event registry, you might need a custom code.

For the others it seems to be something that can be done with Toolset but it needs your knowledge on how WordPress work in regards to Custom post types, taxonomies, ... to be able to decide which entity will be translated to what feature of the WordPtess.

I suggest that you check the course below to get a broad understanding of how WordPress and Toolset in relation to it work, so you can decide about the points I made:

https://toolset.com/course/wordpress-directory-and-classifieds-sites/

Also check this:

https://toolset.com/course/wordpress-membership-sites/

Thanks.

#2788874

Thank you Christopher -- I appreciate that information!